The Everything page provides a centralized view of all the items in your workspace, spanning teams, projects, and workflows. Use it to locate specific stories or bugs using search and filters, monitor progress across teams, and customize views to suit your needs.

The page title displays the total number of items you have permission to view in the workspace and the number of currently visible based on filters and search criteria. For example '215/400' indicates that 215 of the 400 items you have access to are displayed in the list.

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What about private team items?

Items from private team backlogs you're not a member of are excluded when accessing the Everything page directly. If accessed from a context where private team items are included, they may appear in the item count with a notice indicating they are hidden.

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Search

Quickly find items by searching for keywords in their titles. This is especially useful when you're looking for a specific story or bug but don't know its exact ID or other details. Search is case-insensitive and results match regardless of capitalization.

1. Click the search (magnifying glass) icon at the top of the table.
2. Enter a keyword or phrase. The table updates automatically to show matching items with the search term highlighted.

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Filter the list

Find items that match specific criteria by applying one or more filters. For example, you could filter for stories from a specific product theme that are done.

1. Click Filter by at the top of the table.
2. Select a filter and fill in any required details.
3. Click Done.
4. Repeat steps 1-3 to add additional filters as needed.

The list updates to display only items matching criteria from all filters.

For multi-select filters, items matching any of the selected values are included. For example, using the Workflow step filter to view items in To do and Design includes items in either step.

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Available filters

Filters refine the list to display items matching specific criteria. Some filters only become available after applying related filters.

Understanding the Workflow step filter

The Workflow step filter helps you narrow down items based on their current workflows steps. Steps are organized by category—To do, In progress, Done, and Won't do—to reflect how work progresses through workflows.

How it works

• Step organization: Workflow steps are grouped by category, but since workflows are customizable, steps with the same name may appear in different categories. For example, one team might categorize 'Stakeholder Review' as In progress, while another team categorizes it as Done. Step names are deduplicated within each category, but not across categories.
• Selecting steps: You can select individual steps within a category or choose Select all to include all steps in a category. Similarly, you can deselect individual steps or clear all selected steps in a category. When all steps in a category are selected, the filter displays 'All steps in [name] category' instead of listing each step individually.

Using the 'Completed' filter and column

Only items in workflow steps categorized as Done have a Completed date.

To use the Completed column or filter, ensure the Workflow step filter is set to include only individual steps categorized as Done, or select All steps in Done category.

If you include steps from other categories in the filter, the Completed column will disappear from the table.

What constitutes an update?

The Last updated column reflects changes to an item's properties. Updates include:

• Title
• Backlog position (for example, reordering in list or board view)
• Assignee
• Description and ACs
• Associated feature flags
• Team
• Risk rating
• Size
• Workflow step
• Timebox
• Product theme

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Modify a filter value

1. Click on the filter above the table.
2. Modify its value, then click Done.

The table automatically updates to display items that match the updated filter criteria.

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Add or remove columns

Customize the Everything table by adding or removing columns to focus on the most relevant details for your current task.

1. Click the Columns icon in the table header.
2. Select or clear checkboxes to add or remove columns.

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Available columns

Certain columns are specific to item types (for example, Risk rating for bugs).

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Clear filters and search

• To clear the search, delete text in the search field or click X next to the search term.
• To remove a filter, click the X on the filter pill.
• To clear all filters and search criteria, click Clear all.

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Add items to a timebox

Group multiple items into a timebox directly from the Everything page.

This is especially helpful when you've filtered or searched for specific items, such as all the stories within a product theme, across different workflows and want to group them for prioritization or delivery.

1. Use filters to narrow your search.
2. Hover over the item you want to add to a timebox.
3. Select the checkbox at the start of the row.
4. Select additional items or use the checkbox in the table header to select all items (available for lists of 200 or fewer items).
5. Click the Add items to timebox icon.
6. In the Add to timebox dialog, search for or select a timebox, and then click Add to timebox.

If an item is already in a timebox, you'll receive a warning before switching it to a different one.